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Archive for the ‘Whitepapers’ Category

November 18, 2011

Clio at the NYC Bar’s 8th Annual Solo & Small Firm Symposium

By George Psiharis, Clio Channel Program Manager.

Last week, I had the opportunity to represent Clio at the 8th Annual New York City Bar Association Solo and Small Firm Symposium. In addition to exhibiting, I spoke as part of a vendor panel that featured Rachel J. Minter from The Law Office of Rachel J. Minter, Amy Porter from LawPay, Mairim Vant from Effective Solutions Plus, Inc. and Casson Masters from Scribecorp.

The theme of the panel presentation was “Grow Your Firm While Minimizing Overhead.” One way to go about that is to make decisions, especially technology decisions, based on Total Cost of Ownership, or TCO. This approach allows you to compare the costs of subscription-based purchases, such as cloud-based applications, v. full acquisition models, such as desktop applications.

It is important to remember that, as your small law practice expands, it becomes increasingly paramount to invest in technology platforms that can grow seamlessly and affordably with your practice. Whether that involves storing a higher volume of case data, or adding new users on demand, the cost savings afforded by subscription models are often a lifesaver for small firms on a shoe-string budget.

The panel fostered some great discussion among both the vendors and attendees, and it wasn’t the only hot topic discussed during the symposium. Other topics included running a paperless office, mobile interfaces (especially iPads) and how to differentiate your practice in a competitive market.

I’d like to give a special thanks to Mark Josephson, our panel moderator, and to Alla Roytberg and the NYC Bar’s team for putting on a great event!

And if you want to learn more about TCO for practice management applications, be sure to check out our TCO whitepaper.

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November 3, 2011

ILTA White Paper: Safer Cloud, Better Practice: Ten Cloud Computing Considerations

Clio CEO and co-founder Jack Newton and Dialawg LLC CEO Jeff Goens have co-authored a white paper recently published by the International Legal Technology Association.

The white paper, “Safer Cloud, Better Practice: Ten Cloud Computing Considerations,” walks you through ten questions, and why they are important for you to ask cloud computing vendors before moving your data to “the cloud:”

  1. What professional standards and ethical considerations surround cloud computing?
  2. What encryption methods and strengths are appropriate for client data?
  3. Where are the physical servers, and who has access to the data?
  4. How and where are the data backed up?
  5. How can I retrieve my data from the cloud?
  6. How reputable is my provider?
  7. What do the terms say?
  8. What can my cloud provider do with my data?
  9. What do I need to do locally to protect confidential data?
  10. What else can I do to protect myself and improve my cloud experience?

While ethics is often at the forefront of any decision making process, whether large law firm, or a solo or small law firm,  it sometimes seems as if lawyers are expected to be computer scientists as well. The white paper provides a roadmap, explaining why each question is important for lawyers, what “best practices” you should expect from a cloud computing vendor and how to protect yourself, and your data.

Read the complete white paper, and check out the complete October issue, Risky Business.

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May 25, 2011

Whitepaper: Comparing Total Cost of Ownership

We have published a new whitepaper, “Comparing the Costs: Analyzing the total cost of ownership of Clio vs. traditional desktop practice management solutions,” that provides in-depth analysis on the true cost of ownership of Clio, a cloud computing application, v. traditional desktop applications, namely Time Matters, PC Law and Amicus Attorney.

Some take-aways:

  • Total Cost of Ownership for legal practice management software has 3 primary costs: Acquisition, Initialization and Operating.
  • Acquisition costs include software and hardware.
  • Initialization costs include installation, configuration, training and even data migration, or moving information from an old system to the new one.
  • Operating costs include support, maintenance, upgrades, energy consumption (power), downtime (crashes) and data backup.

Over time, the costs for desktop applications go up as lawyers have to purchase additional user licenses, renew the software license and perhaps other licenses, such as a mobile license. Not to mention server licenses. A dedicated server license, and a Microsoft license since most law practice management desktop applications run only on Windows machines.

One of the biggest up-front costs with traditional desktop software is the initial up-front licensing costs. Taking a typical two attorney / two support staff firm as a reference point, we find Amicus Attorney results in $6,637 in direct software-, hardware- and training-related costs. Clio, meanwhile, only costs $1,776 over the first year.

Some argue that cloud computing costs more over the long term than traditional desktop-based solutions, but our analysis found the opposite. Aggregating costs for the same reference firm above over the course of three years results in costs of $9,917 for Amicus Attorney, whereas for Clio the cost is only $5,328 over three years.

Still on the fence? Give the whitepaper (PDF) a read, do the math and see if a cloud computing application like Clio can help your firm save on practice management software costs.

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